Copy Editing and Graphic Designer Consultant

**Background**
The International Planned Parenthood Federation (IPPF) is a global healthcare provider and a leading advocate of sexual and reproductive health and rights (SRHR) for all. IPPF Humanitarian is committed to providing lifesaving SRHR and Ssexual and Gender Based-Violence (SGBV) services in crisis-affected areas. IPPF requires the services of a consultant/firm to finalize its Clinical Management of Rape, Intimate Partner Violence (CMR/IPV) toolkit resources designed to support frontline humanitarian responders to deliver human rights-based, survivor centred, trauma-informed and inclusive CMR/IPV services in humanitarian responses.

The CMR/IPV toolkit comprises two documents as follows:
1\. a CMR/IPV protocol- 40 pages
2\. a CMR/IPV pocket guide- 16 pages

This Terms of Reference (TOR) therefore, outlines the requirements for professional copy editing, proofreading, design and production of the CMR/IPV toolkit.

**Role Objectives**
The overall objective of the consultancy is to produce a high quality, professionally edited and visually appealing publication of the CMR/IPV toolkit.
*Specific objectives include;*
• Proofreading, edit and format the final version of the reviewed and validated tools (2)
• Design and produce the publication in digital formats.
• Ensure the final documents adhere to professional publication standards and are ready for dissemination to relevant stakeholders.

**Duties and Responsibilities**
The consultant(s) will work under the supervision of the senior SRH advisor to deliver the following services:

*A: Copy Editing and Proofreading*
• Review the language, tone, and structure for accuracy, coherence and readability
• Verify consistency of spelling, abbreviations, tables, figures, numbering and references
• Ensure compliance with British English standards using Concise Oxford Dictionary (12th edition)
• Apply all edits using track changes function in Microsoft Word
• Prepare both tracked and clean copy versions of the edited documents.

*B: Design, Layout and Production*
• Format and design the final layout of the documents, ensuring professional and visually appealing documents
• Incorporate relevant graphics, tables ad photos ensuring clarity and visual balance and using the IPPF colour palette.
• Apply the agreed final MS Word and PDF templates for the final output.
• Prepare the publication for printing and digital dissemination to the following specifications;
o CMR/IPV protocol (40 pages): Book size A4 , double-sided printing including front cover and back cover
o CMR/IPV pocket guide (16 pages): Size A5, double-sided printing including front cover and back cover

**Key Deliverables**
The work will commence immediately following agreement signing upon which the consultant(s) will share a detailed workplan of incorporating key tasks and periodic content reviews. The consultant(s) will work closely with the senior SRH advisor for technical guidance, content review and approval of deliverables.
o ***Copy-Edited versions of the CMR/IPV Toolkit: Day 7***
o ***Final Print-Ready Files***: High-resolution PDFs with bleed/crop marks for professional printing. (Day 24)
o ***Digital/Web-Optimized Files***: Lightweight PDFs with interactive navigation (internal links and bookmarks). (Day 24)
o ***Source Files & Asset Pack***: All original editable files (e.g., Adobe InDesign, Illustrator) and a folder containing all custom icons/illustrations created. (Day 24)

**Qualifications**
***Essential:***
• Proven experience in professional copy editing, proof reading, and publication design.
• Evidence of at least two (2) similar assignments completed.
• Proficiency in MS Word, Adobe InDesign or equivalent design software.
• Strong attention to detail and ability to meet deadlines

**Competencies, Skills and Experience**
***Core Competencies:***
• Expert proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop).
• Proven track record in taking heavy text and creating charts, infographics, and layouts that improve readability.
• Experience working with an INGO or NGO is highly desirable.
• Excellent command of the English language and ability to consistently apply editorial standards